PLEASE SUBMIT AT LEAST 48 HOURS BEFORE YOUR EVENT

Your special day is approaching quickly and we are so excited to be celebrating with you! Please help us by completing this prep form. In order to ensure that Venue 311 is set up to your preferences, PLEASE SUBMIT THIS FORM A MINIMUM OF 48 HOURS PRIOR TO YOUR EVENT.

Couple's Names *

Email *

Best Contact Number *

Event Date *

Arrival Time to Venue *

Time of Ceremony *

Will your ceremony be held outdoors or in the chapel? *

If ceremony is outdoors – how many white chairs would you like set up?

Number of guests: *

Have you designed your table layout? (you can draw us up a sketch and send it to us if you haven’t) *

How many tables would you like? *We have 32 round, 60” tables [need cloths], 6 rectangular 8 foot tables [need cloths] & 2 wooden 8 foot farmhouse style tables [do not need cloth, cannot be used in buffet room/for hot dishes] please specify how many and which style. *

How many chairs do you want per a table? (6-8 recommended) *

Are you using the sweetheart table? (couple’s table)

If you are having a bridal party table(s) - How many chairs would you like?

Estimated reception time and hours: *

Will there be dancing at reception? *

Estimated departure time: *

Time clean up will begin: *

Names of people (or company) responsible for cleanup: *

Bridal Party - Number of groomsmen: *

Bridal Party - Number of bridesmaids: *

Preferred sizing for brides robe? (We will do our best to match the robes closest to your preferred size as possible. However, we only have a limited amount of robes and differentiating sizes). *

Preferred sizing for bridesmaide's robes? (We will do our best to match the robes closest to your preferred size as possible. However, we only have a limited amount of robes and differentiating sizes). *

Do you have a DJ ? *

Do you plan to use Venue 311's sound system in the banquet building? (Usually "no" if you have a DJ) *

Do you plan to use Venue 311's sound system in chapel? (Usually "no" if you have a DJ) *

Please initial below - Our contract states that assembled or floating dance floors are not permitted.

Will you be using Venue 311's Guest Message Audio Phone? *

PLEASE INITIAL HERE *PLEASE BE AWARE - Although the Guest Message Audio phone is a reliable device, as with any electronic device GLITCHES MAY OCCUR. We do not want you to miss any guest message, we strongly encourage you to also bring a physical guest message book to set beside the audio guest phone as a backup. *

Will you be using the GOBO spotlight floor projector for your monogram? *

Will you be using our Instax instant cameras? *

Are you using Venue 311’s cake table? *

Are you having food trucks? *

Will you be using the buffet room for a buffet style meal? *

Will you be using dessert cart? *

Will you be using any of Venue 311’s dishes? (If you are, please remember to have your clean up crew wash them before departure). *

Will the bar area be used for either alcohol or other drinks (hot chocolate, coffee, etc.)? *

Do you plan on having games at your wedding? *

If so, which games would you like to use? (Corn-hole, dominoes, dice, jenga)

If you are having alcohol, who is your bartender?

If you are having alcohol, who is your security? (NOTE: Security must remain on site from the beginning of alcohol service until the end of your event / all guests have departed).

What is the arrival time for security?

If you are having alcohol, will you be using Kegerator? If so Keg must be brought in first thing in the morning in order to have enough time to settle before serving. Additionally – many bags of ice will be needed to keep it cooled and avoid foaming. Please feel free to contact Venue 311 for further instructions.

If you are having alcohol, do you have 1 security guard per 100 guests? (if you have 101-200 guests, you will need 2 officers, 201-250 guests will need 3 officers). Again, they MUST remain on-site until the end of the event.

Are you borrowing any of Venue 311’s decorations? (If you are, we will need to gather them together before decorating and take a picture/inventory list of them – please ask staff member on site for assistance). *

Caterer’s company name: *

Makeup Artist company name:

Hair company name:

Dj Company Name:

Cake company Name:

Florists company Name:

Photographer company Name:

Videographer company Name:

Coordinator company Name & Arrival time: (please provide phone number)

Bartender company Name:

Transportation company Name:

Additional Vendors:

Additional Notes or Message

Single Line Text

Wedding Prep Form

ABOUT VENUE 311

QUICK LINKS

CONTACT INFORMATION

Address: 9282 County Road 311 Plantersville, Texas 77363

Email: support@venue311.com

Phone: (281) 826-4248

LOCATION